Virtual Assistant/Personal Assistant
Position Overview
We are seeking a highly experienced, detail-oriented, and proactive Virtual/Personal Assistant to support the CEO of a growing technology company. This role is ideal for someone who has previously worked with US-based executives, is adept at managing multiple priorities, and thrives in a remote, fast-paced environment. The successful candidate will be expected to work independently with minimal supervision, while handling a wide range of professional and personal tasks with discretion and efficiency.
Key Responsibilities:
Executive Support:
- Manage and optimize the CEO’s calendar, prioritizing and coordinating meetings, conference calls, and events with US and international stakeholders.
- Handle email and communications—screen, respond, and draft correspondence with a clear, professional tone.
- Coordinate and prepare for virtual and in-person meetings—agendas, minutes, presentations, and follow-ups.
- Assist with strategic projects, research, and report preparation.
- Serve as a gatekeeper and bridge for smooth communication between the CEO and teams/partners.
Travel & Logistics Management:
- Plan and manage complex domestic and international travel including flights, hotels, transportation, and itineraries.
- Ensure timely arrangement and coordination of visa applications and compliance with travel policies.
- Handle logistics for business and personal events, including meetings, conferences, and social engagements.
Personal Assistance:
- Oversee personal calendar management including appointments, family events, and special occasions.
- Coordinate personal tasks such as household services, purchases, gift arrangements, and other ad hoc needs.
- Manage personal finances, including expense reports and budget tracking.
Administrative & Project Coordination:
- Work on special projects assigned by the CEO, delivering high-quality outputs with minimal direction.
- Maintain and organize digital files and documents in cloud-based systems (Google Drive, Dropbox, etc.).
- Provide ongoing status updates and proactively identify areas where support may be needed.
Requirements:
- 5+ years of experience supporting C-level executives, preferably in a US-based technology or startup environment.
- Proven ability to operate independently, anticipate needs, and take initiative without micromanagement.
- Excellent understanding of US business practices, culture, and communication styles.
- Proficiency with tools like Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Trello, Notion, etc.).
- Superior written and verbal English communication skills with attention to clarity and tone.
- Strong sense of discretion, confidentiality, and professionalism.
Preferred Qualifications:
- Experience supporting remote US-based executives or founders in tech/startups.
- Familiarity with CRM platforms, social media management, or basic bookkeeping.
- Comfortable navigating global time zones for scheduling and coordination.
- Locations
- Multiple locations
- Remote status
- Fully Remote
About Perform
Since 2005, Perform's engineers have been helping companies scale their apps and their teams. We were near-shoring before it was even a term and have worked with 100s of clients along the way.
Virtual Assistant/Personal Assistant
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